VACANCY : LOGISTIC ADMINISTRATOR (ACF)

Action Contre la Faim – Indonesia Mission

POSITION VACANCY LOGISTIC ADMINISTRATOR (1 position)
Code : RJO/010/LOG/LogAdmin/III/11
Location/base : Yogyakarta
Start date : asap
Duration of contract : until August 31st, 2011

Objective 1: Organize and manage the base’s Logistics and Administration Finance
- Monitors closely the financial management (bank account opening/closing, Forecast, revision of Forecast, ACF purchasing procedure, budget follow up, accountancy bundles send to Capital).
- Supervises the preparation and closing of the monthly account (cash book, bank book, no missing invoices, no cash loss, bank reconciliation).
- Manages money transfers from the Capital, in accordance with security guidelines. HR management
- Staff management in collaboration with Administration in Jakarta. (including making sure that all base staff have received an up-to-date Job desk, working contract, and information about ACF staff regulations and charter)
- Staff recruitment (test and interviews) following HR Guidelines.
- Ensure the good preparation of monthly payroll and Jamsostek payment, and send in respect of planning to Jakarta for validation
- Monthly HR report
- Ensure the respect of ACF staff regulations and HR procedures Programs:
o Supports the program managers for all administrative (financial and human resources) issues, including recruitment of staff, staff management, Forecast preparation, budget follow-up, preparation of new budgets, etc.
o Liaises with local NGO partners on contractual issues

Logistics:
- Supervision of the whole logistics process in Yogyakarta base and in the field sub-bases, including:
o Logistics Department human resources
o Contracts for vehicles, premises, etc.
o Vehicle management and maintenance
o The supply chain (including reception and processing of orders, order follow-ups)
o Logistics files and documentation
o Stock management and monthly stock reports
o Monthly logistics report


Objective 2: Supervise the follow-up of the log/admin procedure in ACF local partner
o Develop the proper tools for the logistics procedure of the partner, in accordance with Kit Log V3
o Develop the proper tools for the financial procedure of the partner
o Audits accounts of local NGO partners as necessary.
o Ensures that the security guidelines are followed and respected by the local partner

Objective 3: Manage the security of the base.
o Write and implements the Yogyakarta security plan
o Ensures that the security guidelines are followed and respected
o Sensitizes local NGO partners on security issues
o Reviews and revises (when necessary) the security guidelines
o Manages staff movements according to program priorities and security information.
o Gathers security and political information through ACF staff, community, authorities, other NGOs and provides written analysis reports (in the monthly sitrep or ad hoc as required)

Objective 4: Represent ACF at province level
o Liaises with local communities
o Works with province / district / sub-district and village level authorities on program issues (reports, co-ordination, information, etc) in close collaboration with the technical teams.
o Represents ACF towards GoI and humanitarian actors (namely: attends cross- sector coordination meetings and other non-technical meetings, compiles ad-hoc reports for local authorities)
o Ensures that communities and authorities understand ACF charter and
programs.

Objective 5: Facilitate communication and integration between the different
programs.
o Organizes, animates, and prepares minutes for weekly base meetings
o Encourages cohesion between the different departments of the base
o Prepares monthly sitrep in collaboration with program managers

Objective 6: Contribute to continual analysis of humanitarian situation in Yogyakarta and adaptation of ACF strategy.
o Collects information from media, authorities, and other NGO’s on
humanitarian situation.
o Participates actively in strategy meetings at base and mission level.

Qualifications/experience:
- Graduated in university in Economics/Logistic/Administration with an experience in humanitarian projects
- Outstanding oral and written skills in Bahasa and English
- Relational and diplomatic qualities
- Capacity to analyze and have a global approach
- Capacity to organize the work and supervise a team
- Experience in problematic related to humanitarian & team management
- Computer skills
- Financial management & Accountancy
-Rigor

Please submit your CV and Application Letter in English with at least two references to : acfrecruitment@yahoo.fr before Friday, March 25th, 2011 attn. to Human Resources Manager. Please put the code & title of position on your application. Due to the need the applications will be processed soon before closing date.

Only short list candidates will be contacted, tested and interviewed. All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer.

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